The Clerk I position provides fundamental administrative and clerical support to the Village of Baldwinsville Department of Public Works. Daily office operations will include filing, data entry, answering phones, managing mail, processing payroll and grant writing. This role requires strong organizational skills, proficiency with office software/equipment, and attention to detail to maintain records and assist staff.
Key Responsibilities
- Data Entry & Records: Input data into databases, spreadsheets, and software systems, ensuring accuracy. Writing and processing New York State Department of Health reporting for regulated potable water systems. Writing and processing New York State Department of Environmental Conservation reports. Assist the Superintendent of Public Works with grant writing.
- Administrative Support: File documents, maintain physical and digital filing systems, and prepare correspondence or reports, processing payroll, processing vendor vouchers for payment.
- Communication: Answer and direct phone calls, take messages, and respond to emails or queries.
- Office Operations: Operate office machinery (scanners, copiers, fax machines), manage mail, and order supplies.
- Scheduling: Assist with scheduling appointments, meetings, and maintaining calendars.
Required Skills and Qualifications
- Education: High school diploma or equivalent is typically required.
- Technical Skills: Proficiency in MS Office (Word, Excel) and basic computer skills, payroll software.
- Communication: Strong verbal and written communication skills for interacting with staff and vendors.
- Organization: Excellent attention to detail and ability to prioritize tasks.
- Experience: Previous office or administrative experience is preferred.
Typical Work Hours
Monday – Friday 7:00am – 3:00pm, 35 hours/hour lunch break
Salary: $22.15 per hour
Residence Requirement
Applicant must live within the Baldwinsville Central School District at time of appointment or within 6 months of appointment.
Send cover letter and resume to: jdepaulis@baldwinsville.gov or send to: Village Clerk, 16 W Genesee St, Baldwinsville, NY 13027